Start with the basics. After the next page, you can submit right away or
add more detail if you have documents and roster information ready.
Important legal disclaimer.
HOA Ballot is not a law firm and does not provide legal advice. Nothing
on this page, and nothing HOA Ballot says, does, or generates, is legal
advice or may be relied on as legally valid or sufficient. Your
association and its legal counsel are solely responsible for verifying
the approval threshold, legal compliance, amendment language, filing
requirements, and legal sufficiency of the vote. Please independently
verify all information and consult a licensed attorney. Statute
references on this page are shown for transparency about what we review;
they are not legal advice — confirm every requirement with your
association's attorney.
What we look for before quoting
A practical review, not legal advice
Planned communities (Uniform Planned Community Act)
Most Pennsylvania homeowners associations are "planned communities" governed by the Uniform Planned Community Act (68 Pa.C.S. §§ 5101–5414). By default the declaration can generally be amended only by owners holding at least 67% of the association's votes, though your recorded declaration may set a higher threshold, and if it does that recorded figure controls (68 Pa.C.S. § 5219). Certain changes — such as altering a unit's boundaries, voting strength, common-expense liability, or permitted uses — generally need the unanimous consent of the affected owners rather than a 67% vote.
Condominiums (Uniform Condominium Act)
Pennsylvania condominiums are governed by the Uniform Condominium Act (68 Pa.C.S. §§ 3101–3414), which closely parallels the planned-community rules. Amendments to the declaration generally require owners holding at least 67% of the votes, unless your declaration specifies a larger majority, which then controls (68 Pa.C.S. § 3219). A handful of changes — for example increasing the number of units, or changing a unit's boundaries, common-element interest, or voting strength — generally require the unanimous consent of unit owners.
How the vote can run
Pennsylvania law generally lets owners vote in person, by proxy, or by absentee or electronic ballot, except to the extent a method is expressly prohibited by the declaration or bylaws (68 Pa.C.S. §§ 5310, 3310, as expanded by Act 115 of 2022). An electronic ballot is generally valid only where the voter's identity can be confirmed and a receipt of the transmission can be made available to the owner. A proxy is generally void if it is undated and typically expires one year after its date unless it states a shorter term.
Before we quote
Pennsylvania details that shape your vote
These are the things we check so your quote and timeline are realistic —
not legal advice, just the questions a careful Pennsylvania vote has to answer.
The default amendment threshold is generally 67% of association votes under both Pennsylvania acts, but your recorded declaration may require more — and it controls if it does (68 Pa.C.S. §§ 5219, 3219).
Whether your community is a "planned community" or a "condominium" changes which chapter of Title 68 applies, so the governing-document type shapes how the vote must be run.
Pennsylvania generally authorizes in-person, proxy, absentee, and electronic ballots, but only to the extent your declaration or bylaws do not prohibit a method (68 Pa.C.S. §§ 5310, 3310).
Electronic ballots generally must confirm the voter's identity and make a transmission receipt available to the owner, which is exactly what a managed online vote is built to document.
Some changes — special declarant rights, unit count, boundaries, voting strength, common-expense liability, or permitted uses — generally need unanimous or affected-owner consent, a much higher bar than 67%.
An amendment generally becomes effective only when recorded in each county where the community sits, indexed under the community's name; no state-agency approval is generally required (68 Pa.C.S. §§ 5219, 3219).
Pennsylvania generally imposes a one-year window to challenge a recorded amendment's validity, so clean records and a defensible, well-documented vote matter.
Your declaration may separately require a set percentage of mortgagees to approve certain changes, and lenders can in some cases be deemed to consent if they do not object within the statutory window (68 Pa.C.S. §§ 5221, 3221).
Step 1 of 5
Your contact info
Tell us who to contact and which community needs a quote.
