Missed quorum delays decisions
Reschedules cost time and credibility. Track turnout daily so the board can act before the meeting, not after another adjournment.
HOA online voting software
HOA online voting software that helps boards reach quorum and certify results faster
Run homeowners association online voting for board elections, bylaw amendments, budget approvals, proxy votes, and hybrid paper/online ballots from one audit-ready platform. Reach quorum. Certify clean results. Move on.
Find your HOA and run a sample election →
Request a Managed Election Consultation
View Generic Product Demo
- One vote per property
- Weighted & entitlement voting
- Secret ballot separation
- Paper + online hybrid
- Real-time quorum tracking
- Certified result packets
Find your HOA demo
Find your HOA and run a sample election
Search your association and run a fully interactive sample election workspace. Vote as a sample homeowner. Log in as a demo manager. Generate reports. No private roster required.
Public-record-based demo
No owner roster included
Unofficial until claimed
The problem
HOA elections should not fail because owners cannot attend a meeting.
Paper ballots create manual work
Mailed, walked-in, and online votes belong to one ledger. Reconcile each channel against a single authoritative roster.
Proxies are hard to reconcile
People, properties, entitlements, and delegations are not the same thing. HOABallot keeps them separated and auditable.
Weighted lots create tabulation risk
Vote weights live in the ballot record, not in a spreadsheet someone may overwrite the night before certification.
Members need confidence in the result
Receipts, immutable submissions, and audit packets give every owner and every board member a defensible record.
The platform
Everything required to run the vote, from notice to certification.
Owner CSV import
Map lots, owners, contact info, eligibility, and vote weights with validation before launch.
Secure registration codes
Owner-specific access codes tied to entitlements and refreshable per election cycle.
Invitations & reminders
Scheduled outreach to non-voters without exposing how anyone has voted.
Scheduled voting windows
Open and close votes precisely. Independent windows for nominations and final ballots.
Ballot builder
Candidates, measures, bios, supporting PDFs, rules, review pages, and acknowledgements.
Candidate bios & docs
Attach photos, statements, and reference documents directly to ballot items.
Signature & attestation
Capture e-signatures and attestations with timestamp and IP, attached to each receipt.
Duplicate vote prevention
Channel-aware locks stop double counting across online, paper, and proxy submissions.
Real-time quorum dashboard
Live participation by lot, district, mailing batch, or building exactly when it is needed.
Certified result exports
Snapshot tally, voter list, audit log, and certification PDF locked at election close.
Audit trail
Every admin action, every voter event, every reminder — timestamped and exportable.
Paper ballot reconciliation
Mark received paper ballots against the same roster used online. No silent overlaps.
Election types
Built for the votes HOAs actually run.
01Board elections
02Candidate nominations
03Bylaw amendments
04CC&R amendments
05Budget approvals
06Special assessments
07Recall elections
08Quorum-only participation
09Proxy workflows
10Community surveys
Voting modes
Online, paper, in-person, or hybrid.
Online voting
Invite owners, verify access, collect attestations, and record immutable submissions on any device.
Paper ballot reconciliation
Configure handling and reconcile mailed ballots against the same roster used for online voting.
Proxy voting
Model proxy-sensitive rules with inspector and counsel review before launch, never after.
Hybrid meeting voting
Track online turnout before the meeting and reconcile remaining floor participation cleanly.
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Every channel reconciles against one authoritative voter ledger. Duplicate votes are prevented at the source, not caught after the fact.
Admin workflow
A clean workflow for boards, managers, and inspectors of election.
1
Upload owner list
Validate lots, owners, emails, eligibility, and vote weights against your governing documents.
CSV import
2
Build & approve ballot
Add candidates, measures, supporting documents, voting rules, and a final review screen.
Counsel + inspector review
3
Send invitations & reminders
Registration emails, voting notices, and non-voter reminders on the schedule you define.
DKIM · SPF · TLS
4
Certify & export results
Quorum report, final tally, voter list, and audit packet locked at close and ready for the board.
PDF · CSV · audit log
Voter workflow
Simple for homeowners. Defensible for boards.
- Receive secure invite from association portal~2 min
- Verify registration code or email~30 sec
- Review ballot materials & candidate bios~5 min
- Cast vote from any device~3 min
- Review final summary before submission~1 min
- Sign & submit with attestation~30 sec
- Receive immutable digital receiptinstant
VOTER RECEIPT
Val Vista Lakes · Election 2026-A
Receipt IDVV-2026A-0438
Submitted2026-03-18 09:14:22 MST
Lot / Unit218 / 1
Entitlement1.00 vote
Ballot modeOnline · Secret
AttestationSigned
Channel hash7F3A · 9E1B · A04C
This receipt does not reveal your selections.
Sample election packet
Preview the election packet before you trust the platform.
Sample
Sample Ballot
Board election, amendment, budget, proxy, and survey ballot patterns.
SampleSample Voter Receipt
Submission proof that does not reveal secret ballot selections.
SampleSample Quorum Dashboard
Live participation, weighted turnout, and non-voter reminder planning.
SampleSample Certified Results PDF
Final tally, participation log, weighted export, and certification notes.
SampleSample Audit Log Export
Admin actions, voter events, reminders, and close activity for review.
SampleSample Paper Reconciliation Report
Paper and online participation reconciled against one voter ledger.
Security & audit
Election integrity is not an add-on.
Unique voter credentials
Each owner receives a credential bound to their entitlement and election cycle.
One vote per property
Or per entitlement, per percentage, or per any rule your governing documents define.
Duplicate vote prevention
Locks across channels — online, paper, proxy — surface conflicts before close, not after.
Secret ballot separation
Participation records and marked selections live in separate stores. Receipts never reveal votes.
Immutable submissions
Submitted ballots are append-only. Edits create new records with full chain-of-custody.
Admin activity logs
Who did what, when, and from where — exportable as part of the certified packet.
Encrypted connections
TLS everywhere. Modern cipher suites. Hardened headers across every association portal.
Exportable audit package
Complete election record — roster, ballots, tallies, logs, certifications — in one audit-ready bundle.
HOABallot provides configurable tools for secure, documented HOA voting. Associations should confirm election requirements with their governing documents and legal counsel. We provide compliance-ready infrastructure, not a substitute for statutory review.
Compliance-aware configuration
Built for HOA rules that vary by state and by community.
Configure the election around your governing documents instead of forcing every community into the same ballot model. Inspector and counsel review can be built into the launch workflow instead of handled as an afterthought.
State-specific rules and community governing documents
- Open or secret ballots per-election
- Weighted voting by lot, unit, or percentage rule-driven
- Proxy configuration planning with counsel
- Paper opt-out & hybrid processes channel-aware
- Retention & record-keeping configurable
- Inspector / counsel review before launch required gate
- State-specific rule review workflow
Service models
Run it yourself, or let us manage the election.
Self-Serve Election
For straightforward votes, smaller associations, and boards that want to drive the process themselves.
- Best for simple votes and smaller associations
- Admin builds the ballot in the workflow
- System sends invitations and reminders automatically
- Quorum and result reports generated at close
Managed Election
For annual meetings, amendments, contested elections, and management companies running many associations.
- Annual meetings, amendments, contested elections, and management companies
- HOABallot team helps configure ballot, reminders, and reporting
- Extra review pass with inspector before launch
- Final certified packet prepared for board and inspector
Reporting
Know where the election stands before the meeting.
Election Status Report · 2026-A
Updated 09:14 MST
● live
Participation
Invited600100%
Registered52186.8%
Voted (online)386+12 today
Voted (paper)52received
Not voted16227.0%
Bounced emails7flagged
Paper ballot status52 / 6086.7%
Quorum percentage72.0%over target
Exports & certification
PDFFinal tally — certifiedlocked
CSVWho voted / who did not voteon close
PDFVoter participation logon close
CSVResult detail · weightedon close
PDFCertification packetlocked
CSVAdmin & audit loglive
Exports are formula-safe and generated from certified report snapshots.
Existing homeowner?
Member Login
Enter your HOA portal name to continue to your association-specific voter login.
Example: valvistalakes.hoaballot.org
Questions
Common HOA online voting questions.
If you have a question we have not answered here, talk to an HOA voting expert.
Can owners with multiple lots vote once with weighted votes?
Yes. HOABallot models voting rights as entitlements, so one owner can represent multiple properties and each entitlement can carry the correct voting power, percentage, or unit weight.
Can we support one vote per property?
Yes. Elections can be configured around one vote per property, one vote per unit, or another approved entitlement rule from your governing documents.
Can we combine paper and online ballots?
Yes, with a carefully controlled process. Every voting channel reconciles against one authoritative voter ledger so duplicate votes are prevented before close, not caught after.
Can votes be anonymous?
Secret ballot mode separates identity and participation records from marked selections. Receipts and reports do not reveal how any individual owner voted.
Can we run proxy voting?
Proxy rules vary by state and by governing documents. HOABallot is designed to support proxy-aware workflows with legal and inspector review rather than assuming one universal proxy model.
Can reminders go only to owners who have not voted?
Yes. Reminder jobs target non-voters based on participation records — they never read secret ballot selections.
Can we use this for bylaw or CC&R amendments?
Yes. Measures can include approval choices, abstain options, supporting documents, quorum targets, weighted entitlements, and certification reporting.
Can we attach candidate bios and PDFs?
Yes. Ballots can include candidate details, photos, written statements, and supporting documents for owner review before submission.
Can we export final results?
Yes. Certification produces immutable report snapshots and export files — including formula-safe CSV output and certification PDFs — all packaged in a single audit bundle.
Can management companies run multiple HOAs?
Yes. Staff can manage many associations from one workflow, each with its own routed portal, roster, elections, notifications, and reporting.
How does the public-record HOA demo work?
HOABallot uses limited public association records to create clearly labeled, unofficial demo workspaces. These demos show how the workflow could look for a community without including private homeowner rosters or accepting real votes.
Is the demo official?
No. A public demo is not affiliated with, endorsed by, or operated by the association unless it is explicitly marked as claimed or verified. Unclaimed demos are product previews only.
Can an HOA claim or correct its demo workspace?
Yes. Boards, managers, and listed individuals can request corrections, display changes, or a claimed workspace review from any association profile.
Are board-member names shown as official candidates?
No. Public officer or director names, when shown, are labeled as public-record placeholders. A real election must use the association-approved candidate list and reviewed ballot language.
Can HOABallot work outside Arizona?
Yes. The software is designed for state-specific rules and community-specific governing documents. Arizona is the first directory focus, and each association should confirm election requirements with counsel.
Ready to stop chasing quorum?